INTERNAL/EXTERNAL VACANCY ANNOUNCEMENT
Vacancy Notice No. HONSPS-021
Title of Post: Finance Assistant
Category/Grade: General Service, G4
Post Number: 10033416
Type of Contract: Fixed-term appointment
Location: San Pedro Sula, Honduras
Date of Issue: August 21, 2020
Closing Date: August 30,2020
Effective date
of assignment: October 1, 2020
Operational Context:
The United Nations High Commissioner for Refugees (UNHCR) is the UN Agency dedicated to protect the rights and seek durable solutions for refugees worldwide. UNHCR is in the field in over 125 countries. The National Office in Honduras opened in 2015 in order to strengthen UNHCR’s protection work in the region as part of the UNHCR’s Regional Protection and Solutions Strategy for the countries in the North of Central America (NCA).
Honduras is characterized by a situation of internal displacement due to high levels of violence. It continues to be affected by high levels of violence representing a challenge in terms of protection and assistance. Given this context, UNHCR supports the State in designing public policies that can prevent and respond to internal displacement, while at the same time developing protection networks by working with partners to provide protection alternatives as close to home as possible. The operation grew significantly in the last three years and is currently expanding its field presence in the existing Offices in Tegucigalpa and the Field Office in San Pedro Sula, and opening additional Field Units in Choluteca and Ocotepeque.
The Finance Assistant is normally supervised by the Finance Officer or the National Finance (or Admin) Officer who defines work objectives and provides regular advice and guidance. The incumbent’s workload and the assignments will remain under constant scrutiny and direction of the supervisor. The incumbent also refers to UNHCR Manuals and relevant policy papers on financial issues.
The incumbent assists with the processing of financial transactions. S/he keeps frequent contact with staff at various levels in the office and with bank officials and suppliers to exchange information.
Functional Statement:
Accountability (key results that will be achieved)
Financial transactions and reconciliations are processed in line with relevant policies and procedures.
All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory famework of UNHCR, which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions, as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR’s core values of professionalism, integrity and respect for diversity.
Responsibility (process and functions undertaken to achieve results)
Assist newly arriving or departing international staff members on opening/closing bank account; process their entitlement upon assignment.
Compile and verify budget and accounting data by checking files, calculating expenditure and estimating projections.
Issue PO and non-PO vouchers including monthly salaries of UNHCR national and international staff, daily subsistence allowance to staff going on official missions, cost of air-tickets, requisitions of goods and services based on agreements with the suppliers, office running common cost, rental and salary advances, lease agreements of UNHCR offices, etc.
Process on-line bank transfers ensuring that bank accounts of staff and suppliers are complete.
Liaise with other functional units who work closely with Finance Unit on relevant issues.
If applicable, may be required to assist in the preparation of the VAT refund submissions and monitoring of the reimbursable amounts.
Maintain efficient and timely archiving system of physical and electronic files to ensure that all documents are accounted for.
May be assigned as the custodian of the office petty-cash.
Draft routine correspondence.
Perform any other related tasks as required.
Authority (decisions made in executing responsibilities and to achieve results)
Verify that the financial transactions are correct and in accordance with UNHCR rules and procedures.
Have access to confidential data and information.
Functional Skills
- IT Computer Literacy**
Essential Minimum Qualifications and Experience:
1 year relevant experience with High School Diploma.
Good Computer skills.
Fluency in English and working knowledge of another relevant UN language or local language.
Desirable Qualifications & Competencies:
Knowledge of MSRP PeopleSoft application or similar software.
Good knowledge of UNHCR financial rules, regulations, procedures and processes.
Completion of UNHCR learning programmes or specific training relevant to the functions of the position.
Post-secondary training/certificate in Finance, Business Administration, Accounting or related field.
Competency Requirements:
All jobs at UNHCR require six core competencies and may also require managerial competencies and/or cross-functional competencies. The six core competencies are listed below.
Core Competencies:
Accountability
Communication
Organizational Awareness
Teamwork & Collaboration
Commitment to Continuous Learning
Client & Result Orientation
Cross-Functional Competencies:
Analytical Thinking
Planning and Organizing
Eligibility: Internal & Extenal candidates:
Group 1 Candidates: comprises current GS staff members holding an indefinite or fixed-term appointment who, at the date of the deadline for application, are serving in the country of the vacancy at the grade of the position or one grade below or above.
Group 2 Candidates: comprises candidates from the categories listed in the RALS after completion of one cumulative or continuous year of service in the country of the vacancy. The Group 2 status should have been confirmed by the HR Unit in the relevant country before the application is submitted. For further information regarding the categories, please consult the RALS.
External Candidates: are candidates who are not in Group 1 or Group 2.
Must be legally present in Honduras at the time of application, recruitment and hire.
Only candidates holding a permanent residency in Honduras will be considered eligible.
If you have questions regarding eligibility, you may also contact the HR Unit through hontevacancies@unhcr.org
Remuneration:
A competitive compensation and benefits package is offered. For information on UN salaries, allowances and benefits, please visit the portal of the International Civil Service Commission at: http://icsc.un.org.
How to apply:
Submission of Applications:
If you wish to be considered for this vacancy, please submit your letter of motivation and Personal History Form by e-mail clearly stating the position title, vacancy notice number and your Last Name in the subject line to: hontevacancies@unhcr.org by the closing date August 30, 2020
The Personal History Form and its supplementary sheet are available at:
https://www.unhcr.org/how-to-apply.html?query=personal%20history%20form
No late applications will be accepted. Only shortlisted candidates will be contacted. Shortlisted candidates may be required to sit for a written test and/or oral interview. UNHCR does not charge a fee at any stage of the recruitment process (application, interview, processing or any other fees).
UNHCR strongly encourages qualified female applicants for this position. UNHCR seeks to ensure that male and female employees are given equal career opportunities. UNHCR is committed to achieving workforce diversity in terms of gender, nationality and culture. All applications will be treated with the strictest confidentiality.
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