Overview
BACKGROUND
Creative Associates International Inc. is a dynamic and fast-growing professional services firm that specializes in international development in the areas of education, democratic transitions and stabilization in post-conflict environments. Based in Washington, DC, the firm has a field presence in 30 countries worldwide with a strong and diverse portfolio that includes global contracts with the U.S. Agency for International Development (USAID) and other clients including the U.S. Department of State and the U.S. Department of Defense. The firm has earned a solid reputation among its clients and missions worldwide and is well-regarded by competitors and partners alike.
POSITION SUMMARY
The Finance Manager will be responsible to (1) ensure contractual requirements are met, based on USAID policies and procedures; (2) develop and implement financial procedures in compliance with Creative and USAID policies and procedures; (3) oversee procurement actions, activity execution, subcontracts and consulting agreements consistent with USAID and Creative procedures, (4) provide financial training and guidance to program staff and partners.
REPORTING & SUPERVISION
The Finance Manager reports to the Chief of Party (COP) and supervises the Finance Assistant. S/he provides technical oversight to the field-based Finance Officer.
Responsibilities
PRIMARY RESPONSIBILITIES
Primary responsibilities include but are not limited to the following:
- Ensure that the program meets all USAID contractual requirements and ensure compliance with USAID policies and regulations.
- Provide financial oversight, including the maintenance and monitoring of the program budget.
Manage financial systems, files, and maintain Creative's online accounting system.
Liaise between Creative Associates' field and headquarters offices regarding all program financial matters and all internal or external audit requests, as needed.
Process check requests and wire transfer requests for payments to vendors in compliance with contract requirements.
Review and process invoices and in-field fee payments in accordance with Creative accounting procedures and contract policies.
Manage personnel and payroll office staff and procedures.
Participate in ongoing analysis, forecasting and review of program expenses.
Track the transfer of funds between headquarters and the field office and manage accounting and finance records of in-country expenses, including developing tracking and monitoring all financial program activities, and maintaining current program expense data.
Draft quarterly and annual financial reports on financial status of program expenses and budget information and forward to F&C for review and approval by the Controller.
Prepare monthly field expense reports, and report monthly expenses to HQ Offices.
Provide DCOP and/or COP with program's current financial status.
Provide financial management and systems training for program staff.
Travel to field location(s) as necessary and provide oversight to field office financial systems and processes.
Provide training and guidance to grantees, local partners, and beneficiaries, as needed.
Review and approve the financial close-out of program activities, and verify documentation and information is complete.
Monitor Exchange Rate Variances and update quarterly for the country to inform procurements and payment.
Manage VAT exemptions and reimbursements with Government of Honduras.
Ensure program compliance with tax filing requirements in Honduras, as required. Other duties as assigned by the OM or COP. Qualifications
REQUIRED SKILLS & QUALIFICATIONS:
- Required Bachelor's degree in relevant field (finance, accounting, business, etc.), Master's degree preferred.
Minimum of 4 years of relevant work experience.
At least 6 years of general work experience is required.
Experience managing the finances for a program of similar size.
Experience with USAID program finances and budgeting (preferred) or similar work for other donors/U.S. Government agencies.
Excellent interpersonal and leadership skills.
Fluency in spoken and written English highly desired, advanced knowledge required.
Fluency in Spanish.
Must have existing work authorization for Honduras.
PI139172204